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Trade OS User Guide

End-to-End Digital Collaboration Guide for Cross-Border Rare Earth Magnet Trade

Trade OS is a digital trade collaboration system developed by MAGSEES for the global rare earth magnetic materials industry. Built around key business scenarios including RFQs, quotations, sample management, order processing, fulfillment, and trade document management, Trade OS provides buyers and suppliers with standardized, traceable, and verifiable digital collaboration tools that improve communication efficiency, reduce transaction costs, and streamline cross-border trade operations.

Account Registration & Access Permissions

Visitor Access

Visitors can access the following information services free of charge without registration:

  • Product Database
  • Price Indexes
  • Manufacturer Directory
  • Industry Insights
  • Industry White Papers
  • Magnet Knowledge Base
Note: Visitor accounts cannot access Trade OS trading functions.

Corporate Membership

After registration, company verification, and approval, members can access all Trade OS functions:

  • Publish and receive RFQs
  • Online quotation and price negotiation
  • Sample request and management
  • Purchase order management
  • Online contract confirmation
  • Payment and receipt record management
  • Production and delivery tracking
  • Standardized trade document management

Company Verification Documents

  • Company basic information
  • Contact information
  • Corporate email and website
  • Bank account information
  • Business qualification documents
  • Authorization documents

Verification Policy

General Verification

The platform only reviews submitted documents for completeness and consistency. MAGSEES does not guarantee the authenticity, creditworthiness, or fulfillment capability of any company.

Supplier Verification

To enhance supply chain quality and transaction security, MAGSEES conducts limited compliance verification for supplier applicants.

Verification Scope

  • Business registration and public record verification
  • Dual-use item and related qualification review (where applicable)
  • Telephone verification of operating status
  • Third-party on-site factory inspections (where applicable)

Only approved suppliers are permitted to access Trade OS quotation and order acceptance functions.

Important Notice: Supplier verification serves solely as a platform admission mechanism and does not constitute any guarantee, commitment, endorsement, or warranty by MAGSEES regarding a supplier's qualifications, product quality, fulfillment capability, or financial condition.

Buyer Verification

Due to cross-border jurisdictional and regulatory differences, the platform performs only basic document verification for buyers.

Verification results are used solely for platform access approval and do not constitute any guarantee, commitment, endorsement, or warranty regarding a buyer's authenticity, creditworthiness, operational capability, payment capability, or fulfillment capability.

Business Workflows

RFQ Procurement Workflow

Sample Request Workflow

Buyer Operating Guide

Step 1 – Registration & VerificationRegister an account and submit company verification documents.
Step 2 – Create Product RequirementsProvide product name, material grade, coating requirements, product dimensions, tolerance requirements, and technical specifications.
Step 3 – Publish RFQThe system intelligently matches the most suitable suppliers.
Step 4 – Receive QuotationsReview and compare supplier quotations.
Step 5 – Request Samples, Negotiate, or Place OrdersChoose to request samples, initiate price negotiation, or place purchase orders based on project requirements.
Step 6 – Confirm OrderConfirm orders and contracts online.
Step 7 – Payment Record SubmissionComplete payment offline according to contractual terms and upload payment records.
Step 8 – Fulfillment TrackingTrack production status, inspection status, packaging progress, shipping status, and trade document status in real time.
Step 9 – Confirm Goods ReceiptConfirm receipt of goods to complete the transaction.

Supplier Operating Guide

Step 1 – Registration & VerificationSubmit company information and complete the verification process.
Step 2 – Receive RFQsReview buyer requirements and evaluate project feasibility.
Step 3 – Submit QuotationsProvide formal quotations to buyers.
Step 4 – Handle NegotiationsReview and confirm final transaction pricing.
Step 5 – Accept OrdersConfirm orders and execute contract confirmation.
Step 6 – Confirm Receipt of PaymentVerify incoming payments and upload payment receipt confirmation.
Step 7 – Fulfillment & DeliveryComplete production, inspection, packaging, shipment, and trade document archiving.
Step 8 – Complete TransactionThe transaction is completed once the buyer confirms receipt of goods.

Payment Policy & Disclaimer

Services Not Provided by the Platform

  • Online payment processing
  • Escrow services
  • Collection or disbursement of funds
  • Settlement services
  • Trade guarantees
  • Performance guarantees

Transaction Fund Handling

All product payments, sample fees, tooling charges, logistics costs, and other transaction-related expenses shall be settled directly between buyers and suppliers in accordance with their contractual agreements.

Record-Keeping Statement

Payment record uploads and receipt confirmations are provided solely for workflow tracking and electronic record-keeping purposes and do not constitute participation in fund supervision, payment processing, or settlement activities by the platform.

Contracts & Trade Documents

Trade OS provides standardized trade document templates, including:

  • Sales Contracts
  • Sample Contracts
  • Proforma Invoices
  • Commercial Invoices

All templates adopt a White-Label design and are intended solely to assist buyers and suppliers in confirming transaction details and managing business workflows. Any rights and obligations arising from such documents exist exclusively between the contracting parties and shall not constitute any guarantee, warranty, commitment, or liability on the part of the platform regarding transactions, payments, fulfillment, or product quality.

Risk Responsibility

All payment risks, fulfillment disputes, exchange rate fluctuations, quality disputes, credit risks, and other legal liabilities arising from transactions shall be borne solely by the respective buyers and suppliers.